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Does this sound like your day?

· Update the customer list in Excel

· Change the catalog in the desktop publishing program

· Add new contact notes to Word

· Try find that phone number in Outlook

Want to make it easier?

· Quit wasting valuable time trying find misfiled information

· Save time by only entering things once

· Get those reports that help you manage and grow your business

A custom database solution from Apex Computer Solutions will help you organize and streamline your business, enabling you and your employees to do more in less time, with less effort.

That spreadsheet has worked great so far hasn't it? When you first started, it was almost miraculous! You set it up so all the math was done for you, you could make it pretty, it was fast, and you changed it as needed.

But now, when you want to find that quote you did for that boat company almost two years ago, you can't remember how you filed it. And then, when you find it, you remember you were using a different logo then (things change). And, oh yeah, the sales tax changed too. Hopefully, you caught that before you sent out the new quote you just mailed after making a few changes!

Spreadsheets are great and I love 'em! They are the perfect tool when you have information that comes from a variety of sources and in different formats. Also, when you are trying to make sense out of bits of information for a one time use, a spreadsheet can help you show a snapshot that clearly illustrates what the information has to say.

For those of us that do the same things many times a day and need to be able to find, sort and report on them, a database is the clear answer. Using a database minimizes data entry errors, automates input, and maintains consistency in the mountains of information businesses collect, analyze and act on.

Further issues for spreadsheet management are that only one person can use it at a time and when changes are necessary, a new copy must be given to each person using it. With a database, any number of users may be using the system at the same time, and any changes made to it are reflected to all users immediately.

A simple example of how changes impact the users is an expense report that needs to be changed to reflect changes in the allowed reimbursement for mileage. In the last year, that has changed a number of times due to the changes in gasoline prices. For a database; 'one change, one place'. For a spreadsheet; 'one change, make sure everyone gets a copy'. 

How to decide between a database and a spreadsheet?

Are you having trouble finding transaction type information, such as invoices, quotes, expense reports, etc.?

Do you find that you are typing the same information time and time again?

When you enter numerical information, are just hoping that no one has changed the formula by mistake?

Do you need to have more than one person access the information at the same time?

Do you have problems when you try sort and summarize your data differently than the way it was entered?

Do you have large amounts of data and would like to have detailed history available as needed?

YES answers indicate that a database solution would be of benefit to your business. We are available to discuss various database options that will help. Our initial consultation is free. We are not there to sell you something, only to see if we can provide a a solution that makes sense to YOU.

CALL Apex Computer Solutions TODAY TO GET STARTED!